Home
>
Get Organized - Organization
>
Getting Organized For The New Year - Part 1

Getting Organized For The New Year - Part 1

The following procedures will insure an organized and well run office.

1. Have a daily To Do sheet. This is made up at the end of the day. You might have items left over from the previous day, put those items first and work from there. If you make deposits on a daily basis, add them to the list. Plan to file at the end of the day or before/after lunch breaks. Doing this daily will avoid the "pile syndrome". This list should also include any marketing strategies you employ. This will insure you set time aside to implement them.

2. Have a weekly goal sheet that you review at the end of the work week and finish off any projects hanging, check supplies, make deposits, do invoicing, review the goals you set up in your business plan. This sheet will also include phone calls left to make, marketing or mailings you need to finish.

3. Your monthly goals and routines should include: making deposits, invoicing, bank statement reconciliation, mileage costs, copier costs, postage costs, and income and expenses for the month. Check your supplies and order, if necessary. Comparison of your income and expenses for the month will indicate whether or not you need to make any changes or adjustments to your marketing plan for the following month. Calendar any upcoming events. Make up new income and expense envelopes. Pull your tickle for the following month and place materials in the appropriate day. Make up your chron file for the month.

4. At six month intervals check on your competition. Are they increasing their prices? What kind of marketing are they employing? Are they offering new services?

5. Do one of the following things with each piece of paper that crosses your desk: act on it, read it, file it or toss it. Be sure you need it, before you file it.

6. Set up a mail system. Use different colored folders to categorize the mail you receive. For example, Red - you need to act on (write a letter, make a telephone call, etc.); Gray - for your information; Yellow - meetings, upcoming events; Green - minutes of other meetings, newsletters, reports, etc.; Black - flyers, advertising materials. Remember stamp the date received on all mail, and follow up as quickly as possible, if necessary. This system can be modified for those companies that do not receive a large volume of mail. This system will help staff members set up work priorities.

7. Make up a reading folder. Read or browse this material during lunch, breaks, during slow or off hours. Make up files with specific categories for those articles you want to keep as a reference. Check on these periodically (every 3 months) to see if the information is still up to date.

8. To cut down on filing and paper costs. Set up a chron filing system. A chron file contains any correspondence you have generated for a specific period of time. They are usually made up on a monthly basis. For example, label a file January Chron, and place any correspondence you generated for that month in the file. For most offices, this system avoids having to make up client files with one piece of paper in them. However, some offices keep an additional copy in the client file. Do this only if you have to.

Part 2 of this article will discuss what you will need to implement this system. For more organization and time management strategies for your business, check out our Home Business Manual at www.homebusinesssolutions.com/products/products.htm

Interested in having your own successful, home based creative real estate investing business? Chuck and Sue have been helping folks start successful home based businesses for over 19 years, and we can help you too! To see how, visit www.homebusinesssolutions.com/products/products.htm for the latest FREE tips and tricks, educational products and coaching in creative real estate investing and home based businesses. No time to visit the site? Subscribe to our "how to" Home Business Solutions Digest, it's like having your own personal coach: www.homebusinesssolutions.com/products/products.htm

shuttle from O'Hare Brocton .. Lockport Chicago limo O’Hare

In The News:

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

According to the FBI, cybercriminals are sending extortion letters, threatening to release victims' sensitive information unless a ransom is paid.

FireSat is a satellite project designed to detect and track wildfires early, aiming to detect a fire that's the size of a classroom within 20 minutes.

Tech expert Kurt “CyberGuy" Knutsson reports that researchers have uncovered a Chrome vulnerability used in a cyber espionage campaign.

Preserving voicemails securely on Android: Tech expert Kurt “CyberGuy" Knutsson reveals easy methods to keep memories alive forever.

This phishing kit bypasses 2FA via session hijacking and real-time credential theft. Kurt “CyberGuy" Knutsson offers four ways to stay safe from Astaroth phishing attacks.

Tech expert Kurt “CyberGuy" Knutsson discusses Joby Aviation and Virgin Atlantic planning to launch 200-mph U.K. air taxis linking airports and cities.

Fake Apple virus warnings, security alerts and messages are tactics used to prompt you to call a number or click on a malicious link. The CyberGuy explains how to protect your devices.

The combination of artificial intelligence and neuroscience allows a paralyzed man to manipulate a robotic arm by using his brain to imagine movements.

With the help of artificial intelligence, sophisticated fraud techniques emerging today are virtually undetectable to the untrained eye.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents

If you need to free up space on your Mac, consider deleting duplicate photos in your image library. Apple makes it easy to do, and the CyberGuy explains the process.

Microsoft is discontinuing Skype in May after 22 years of service. Kurt the CyberGuy addresses other options for internet-based phone and video service.

Tron 1, a Chinese company's two-legged robot, is versatile and can walk, roll and pivot, even on rough terrain. Tron 1 stands 33 inches tall and weighs 44 pounds.

Hackers are tricking people into installing password-stealing malware by making them press keyboard shortcuts under the pretense of proving they're not bots.

Saving the voices of loved ones can be a comforting way to keep alive memories. Kurt "the CyberGuy" Knutsson explains how to preserve voicemail messages.

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.

The FBI warns that some free online document converters load malware onto people's computers, making their private information vulnerable to attack.

Toyota's compact electric FT-Me is designed to tackle challenges of city living while offering an accessible and eco-friendly transportation solution.

Kurt “CyberGuy" Knutsson says 23andMe's bankruptcy raises data privacy fears: Opt out, download and delete data now.

UBTech and Zeekr unite with AI robot swarms to make car manufacturing faster and smarter. Tech expert Kurt “CyberGuy" Knutsson explains how the process works.

Tech expert Kurt “CyberGuy" Knutsson says Apple's Passwords app had a three-month phishing flaw from iOS 18 to 18.2 patch.

Tech expert Kurt “CyberGuy" Knutsson discusses how this super-small electric mini-truck takes a big step toward production.

Artificial intelligence-generated images and videos that use someone’s likeness typically target women without their consent. The CyberGuy unpacks how to protect loved ones.

A humanoid robot developed in China has transformed from a nimble dancer to performing kung fu moves with surprising precision and balance.

Getting Organized For The New Year - Part 1

Get Organized - Organization