Digging out of Paper Clutter - part 1

Digging out from under stacks of paper might seem like a daunting and insurmountable task. Let's face it, paper can be intimidating and overwhelming. It comes relentlessly and without warning, and it never stops coming - bills, insurance policies, faxes, to-do lists, invoices, tax information, user manuals, receipts, itineraries...Add in the magazines, brochures, drafts, booklets, letters, drafts, etc., and it's easy to see how paper molehills become paper mountains. And here's the worst part - somewhere in this ever-growing mound of chaos lies your business - important phone numbers, bills that have to be paid, clients that need attention, receivables that need collecting?

Before I help you to dig out of the paper clutter, let me assure you of two things:

1. You are not alone.

2. There is a light at the end of the tunnel.

My goal is to "unbury" you, by helping you to pare down and organize your papers. Before we start though, let me suggest that you don't try to do everything in one day. Work in 1-2 hour chunks of time.

The first step is sorting, To sort, we'll need some containers (I use laundry baskets or milk crates, but any boxes will do). Label the containers accordingly:

-Take Action ? anything that requires you to do something within the next two weeks. Includes bills, appointments, meetings, etc.

-Read ? includes any paper, newsletter, announcement, magazine, etc. that might contain information you want to read. The secret here is to cut it out the article, and throw away the rest of the publication.

-30 Days ? includes things that must be done within 30 days, but are not as critical as Take Action items which must be done within two weeks. Includes bills due, appointments, events, to-dos, etc.

-File ? These are archived items that require no action, but must be retained. Includes contracts, bank statements, receipts, warranties, product information, tax information, etc.

-Throw Away ? anything that is six months old and requires you to take no action.

Now that we have our containers, let's start. Grab a stack of papers, and sort through it, placing each paper into the appropriate container. Since you're sorting by general category, it should go pretty fast. Be thorough, but quick. The key is to touch each piece of paper only once, and not to read each paper. Just glance at it, and quickly put it into the correct container. We will do a more specific sort later. For now, we are doing a general sort, and discarding trash.

Of course, the biggest question is what to throw away. The simple answer is to throw away anything you don't need. You need to ask yourself, "Do I really need this, and what is the worst thing that can happen if I throw this away?" I worked with one person who published a local, specialized newspaper. He needed to keep one or two copies of each back issue, but when we sorted his paperwork, we found 40-50 copies of each. We also found records of events he was involved in years ago, wedding photos, some of his children's artwork, DVD rental receipts, last year's to-do lists, his son's birth certificate, the title to his SUV, etc. We also found owners manuals and receipts for items he no longer owned, stacks of bank statements from the 1980s, and so on. Remember, this is your workspace. For you to be most efficient, effective and professional your paperwork needs to be in order.

By now, you've gone through each stack of paper. You sorted correctly, you have five containers or boxes of papers to be filed, and (most likely) a lot of discarded paper for recycling. Congratulations on your hard work and progress. Stay tuned, and I will discuss how to set up a filing system, and what to do with the papers you sorted.

Marc Rifkin is a Professional Organizer, and owner of OASIS professional organizers, which provides organizing solutions for homes and offices in Seattle, WA. http://www.oasisorganizers.com

?2005 OASIS professional organizers

May be reprinted with full author credit, bio, and all links intact only

elite cleaning services Mundelein ..

In The News:

Scammers are flooding inboxes with fake tracking alerts that mimic real carriers, exploiting the holiday rush to steal logins and personal data.

The Fox News AI Newsletter brings you the latest news on AI technology advancements and the challenges and opportunities AI presents now and for the future.

Texas family reunites with missing 11-year-old cat Grayson after 103 days using Petco Love Lost's AI photo matching technology and community help.

Tired of AI customer service loops? These insider tricks help you escape "frustration AI" and get real human help when you need it most for urgent issues.

Unlock richer audio from your streaming apps with simple tweaks to volume normalization, equalizer settings, and quality preferences for cleaner sound.

Scammers are sending fake Facebook settlement payout emails that mimic legitimate notices from the privacy settlement administrator to deceive users.

Holiday shopping scams surge as fake refund emails target distracted consumers during Black Friday and holiday seasons, costing Americans billions annually.

The AI-powered IRMO M1 exoskeleton features four modes, including turbo, eco, training and rest for hiking, running, cycling and sports with eight-hour battery life.

OpenAI announced upgrades for its ChatGPT Images platform on Tuesday, saying the program can now make more precise edits and produce images more quickly.

Chrome for Android now turns web articles into AI-powered podcast conversations. Get hands-free browsing with Google Gemini's natural audio summaries.

LastPass faces $1.6 million fine from U.K. regulators after 2022 data breach exposed 1.6 million users. Password manager failed proper security controls.

Petco disclosed a data breach exposing customer Social Security numbers, financial account details, and driver's license information due to a software error.

Baseball teams can now analyze complete swing mechanics in normal training environments using Theia's markerless AI system that processes standard high-speed footage.

Smart home hacking fears overblown? Expert reveals real cybersecurity risks and simple protection tips to keep your connected devices safe from hackers.

MIT develops needle-free glucose monitor using light technology. Revolutionary device could replace painful finger pricks for diabetes management.

The ClickFix campaign disguises malware as legitimate Windows updates, using steganography to hide shellcode in PNG files and bypass security detection systems.

Researchers from Osaka Metropolitan University designed a 21-foot dome that combines aquaculture and hydroponics to create a self-sustaining urban food system.

The Fox News AI Newsletter gives readers the latest AI technology advancements, covering the challenges and opportunities AI presents.

ChatGPT data breach exposes personal info of users through partner Mixpanel. OpenAI confirms names, emails compromised in security incident.

Android rolls out Emergency Live Video for 911 calls, letting dispatchers see real-time scenes during emergencies. Great for holiday travel safety.

Malicious Chrome and Edge extensions collected browsing history, keystrokes and personal data from millions of users before Google and Microsoft removed them.

Google's new Call Reason feature lets Android users mark calls as urgent before dialing, displaying an urgent label to recipients using Phone by Google app.

Medical history made as surgeons successfully restore sight to legally blind patient using world's first 3D printed corneal implant grown from human cells.

Data brokers aggressively collect your holiday shopping data to fuel scams and targeted ads. Learn how to delete your digital profile before 2025 starts.

Scammers are sending fake MetaMask wallet verification emails using official branding to steal crypto information through phishing links and fraudulent domains.

Digging out of Paper Clutter - part 1

Get Organized - Organization