Be More Productive at Work: Avoid These Eight Traps

Obviously, productivity involves producing. Producing widgets, events, reports, sales. The more producing you do, the more money you have and the greater success your company has. Right? It's not that simple. It doesn't matter how many widgets you produce if no one buys them. It doesn't matter how many reports you produce if they're irrelevant. So, productivity must be tied to a worthwhile goal.

This is a simple concept, but one that is easy to forget in the hustle and bustle of the day. It's easy to be fooled into thinking you're productive when you answer emails and phone calls and get paper off your desk. They clamor for your attention. The trick is to handle them or keep them at bay while you spend time on the things that actually are important, that are quietly waiting for you to get to them.

Eight productivity traps:

1) The "I can do it all" Trap. Newsflash: you can't do it all, and you'll never be able to do enough. There will always be more you could have done. This is the perfectionism trap. Solution: decide when enough is enough. What is the ROI on your time for a particular project? If you're talking about getting a contract that will be half your profits for the year, spend a lot of time on it. If you're talking about figuring out how to save $40 a month on supplies, spend an hour or less on that.

2) Picking a system and then not using it consistently. Stick with certain ways of doing things. Keep your to do list in the same spot and create items for it with similar language all the time. This allows your mind to concentrate on the content rather than being distracted by the form. Let the form be the holder for the content; something to bring it to you efficiently and invisibly. Each form has its own good qualities, so you just need to pick one. What if phone book entries were all written differently? Some with the first name first, some the last name, some the address first, some the phone number first? Can you see how much harder it would be to look through a book like that and find what you need?

3) The "But we've always done it that way" Trap. Take time to look at what you've been taking for granted and see if its efficiency or productivity can be improved. This can be anything from regular meetings to how your desk is set up to how you get to work in the morning. Anytime you hear yourself saying "we always (fill in the blank)," question that statement. Do you "always" for a good reason? A good reason two years ago may not be applicable anymore. Is it necessary? Could it be done faster or piggybacked onto another task? Sometimes just thinking carefully of the steps involved in a particular project can spur a brainstorm to improve it.

4) The "I don't know what to do next" Trap. Be your own boss, and your own employee. When you're the boss, you formulate and set goals and figure out ways to get there. When you're the employee, you get down to work on those tasks. By separating these functions, you don't second guess yourself as much. Your boss has already decided, for example, that a new brochure needs to be created and it should have certain elements and be ready in 3 weeks. As the employee, you start writing the new copy; you don't waste time worrying about whether the old copy really needs changing, or if 3 weeks is a realistic deadline. If new information comes up while the project is in progress, the plan may change. But, again, trust that the decisions you make as the "boss" are the best you can make with the information available, and then let your "employee" act on them.

5) The "I just can't focus on what I have to do" Trap. Most of us thrive on novelty. We crave variety. The latest thing almost always can get our attention. So you need to figure out some tricks to make your existing project seem new again. Tackle it from a different angle. Ask a colleague for advice and see it from his or her point of view. Break it down into components and then work a little on each one so you don't get burned out on any one element. Pack up your materials and do some work elsewhere; a conference room, your kitchen, a caf?.

6) The "I need more information first" Trap. This is a variation of #1. You must control your options. People generally confuse having lots of options and choices with getting the best possible result. Fewer choices might mean that the best one was left out. But, lots of choice can induce paralysis. There's an infinite number of questions to ask and conditions to satisfy to determine which choice is the best. And as long as you're stuck on that task, you aren't getting to the doing of the project. Have some simple criteria to judge options, gather them quickly and move forward. What really matters is getting the house built, not making sure you had the world's best hammer to do it with.

7) The "Everything seems equally important" Trap. There's no way you'll get everything done. If you ever did, you can be sure more things would crowd in the door behind them. You must set up criteria for what the important things to do are. In addition, identify things that don't meet that criteria and consciously decide not to do them. Be clear about what you're not doing. Why? Because if you don't, those items will remain on a phantom to do list, forever undone and forever bugging you. Even though you're not doing them, they suck energy away from the important things.

8) The "Everything seems equally important" Trap, part 2. If you can't get everything done, and you don't set your own criteria for what's important, that means that someone else is setting it. Your boss, your mother, whoever. So think of this not as having to give things up, but regaining power over how you spend your time.

The payoff is having clarity about what you are doing, which makes you more productive and efficient. The way to avoid these traps can be as simple as maintaining a regularly reviewed to do list and remember to ask yourself, "why am I doing this?"

Claire Tompkins specializes in simple, efficient systems to help people be more productive, more easily. Before figuring out how to do something better, ask why you're doing it at all. Got to http://www.clairetompkins.com to find out more. Contact her at http://www.clairetompkins.com and 510-535-0856.

Wood Dale Chicago prom limo .. Lockport Chicago limo O’Hare
In The News:

Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents
Internet browsers are useful, but they can be dangerous. Clicking on malicious links can direct you to dangerous websites that steal information or infect your device.
Apple's latest iOS update introduces advanced artificial intelligence capabilities, which may be capturing and analyzing sensitive information.
Breach site confirmed 56,904,909 Hot Topic users' data leaked online. Tech expert Kurt “CyberGuy" Knutsson says the company's silence makes matters even worse.
Tech expert Kurt “CyberGuy" Knutsson discusses how an innovative Easy-Way kit turns standard strollers electric, simplifying navigation for parents.
Tech expert Kurt “CyberGuy" Knutsson talks about T-Mobile being hacked in broad cyberattack on global phone and internet companies.
Tech expert Kurt “CyberGuy" Knutsson shows you how to add, customize and manage widgets for quick access to apps and info from your iPhone home screen.
Wrong Google searches can not only compromise your device and personal data. They can also bring law enforcement to your doorstep. Hackers are targeting Google searches.
China's Shanghai Kepler Robotics has developed a new humanoid robot that can carry up to 35 pounds per hand for commercial applications across various industries
Checking your hearing has gotten easier with the new hearing test feature in AirPods Pro 2. You can take reliable hearing tests using your iPhone or iPad.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.
Kurt "CyberGuy" Knutsson explains how a VPN — virtual private network — works and how running it can slow down the operation of your device.
The WalkON Suit F1, an exoskeleton developed to help people with disabilities, can actually walk over to a person in a wheelchair, solving a major problem.
ClickFix, a new scam targeting computer users, is on the rise in the U.S. The scam prompts its targets to click on a link to fix a problem.
Skydweller is the world's largest unmanned solar-powered aircraft that can stay airborne for weeks, and even months, without refueling.
The U.S. government said it is investigating after People's Republic of China hackers targeted commercial telecommunications service providers in the U.S.
Stay up to date on the latest AI technology advancements and learn about the challenges and opportunities AI presents now and for the future.
Scammers are using increasingly sophisticated ways to lure unsuspecting victims, and some are impersonating an email help desk or support team.
You can unsend or edit your iMessages with the latest iOS updates. Kurt the CyberGuy explains how you can save yourself some potential embarrassment.
Kurt “CyberGuy" Knutsson says there’s been a rise in cybercriminal services using hacked police and government emails to send subpoenas and data requests to U.S. companies.
Kurt “CyberGuy" Knutsson discusses how Axiom Space and luxury designer Prada are collaborating on NASA's Artemis III spacesuit design.
Voice assistants may cause confusion across devices. Tech expert Kurt “CyberGuy" Knutsson offers some solutions to fix it.
Shameless scammers trick veterans into giving personal info or cash. Tech expert Kurt “CyberGuy" Knutsson explores five common scams.
Tech expert Kurt “CyberGuy" Knutsson helps you honor our heroes with these powerful podcasts, audiobooks and documentaries this Veterans Day.

What Clutter Clearing Can Do For You

You can get a pretty good idea of the benefits... Read More

Change the Way You Think and Change Your Life

Dennis is working as a factory worker during the day... Read More

Four Tips For Clearing The Clutter

Spring?. Fresh breezes through open windows, sleeping trees come awake... Read More

Family Management Tip #3: Getting Ready for the New School Year

Clothes. Check. School supplies. Check. No doubt you've got to... Read More

Clutter Campaign - Maintain Your Success

To want in one's heart to do a thing for... Read More

5 Steps From Clutter To Control

Are you overwhelmed by clutter wherever you turn? Here are... Read More

Life Lessons - Get What You Want; A Lesson from a Green Sea Turtle!

Sometimes major life lessons come from the most unlikely of... Read More

Until We Go Paperless

From time to time I hear this question from an... Read More

Feng Shui Guidlines for Storage Spaces

Professional organizers and helpful-hint sources often recommend storage solutions such... Read More

The Clutter Factor: From Packrativity to Productivity

? Are you embarrassed when you walk into your home... Read More

Get Organized -- Every Home Needs An Office

EVERY HOME NEEDS AN OFFICEYes, it is true that every... Read More

Quick Organizing Tips From Assistance For You

Keeping on task and getting organized starts with a basic... Read More

Clutters Side Effects: How the State of Your Home Affects Your Life

Each area of your home has a symbolic meaning with... Read More

5 Easy Steps to Making Housework More Manageable

Sometimes the task of keeping a clean, tidy house just... Read More

How Can I Deal With It All?

Are you feeling overwhelmed? Have a to-do list a mile... Read More

Getting Things Done: A Guide To Next-Action Lists

Getting Things Done (GTD), is a productivity methodology designed by... Read More

The Psychology of Being Organized

Individuals who are organized in their personal lives most generally... Read More

Balance - And Other Things

The Mexican VillagerThe American investment banker was at the pier... Read More

Get Organised and Transform Your Life

It takes effort to get results, and not just any... Read More

How Long Do I Need to Keep This? - A Guide to Receipts, Statements and Financial Clutter at Home

In most homes, paper causes clutter. And it seems to... Read More

9 Simple Strategies for Home Organization

Home organization means being able to find your stuff when... Read More

10 Easy Tips for Digging Out Your Desk Today

Has your polished mahogany (or modular plastic) desk been buried... Read More

The Problem With To-Do Lists

Do you use to-do lists? Do you find it satisfying... Read More

10 Tips for a More Organized Morning

1. Teach your children to use an alarm clock or... Read More

Organizing - Time is of the Essence!

What does "time" have to do with getting organized? Everything!... Read More

Antigo wedding limo ..